In this article, the International Institute for Obsolescence Management (IIOM) provides purchasing professionals with a step-by-step guide to obsolescence management.
In the fast-paced world of technology, obsolescence issues can pose significant challenges. From component shortages to end-of-life announcements and the challenges of complying with legislation, identifying and mitigating obsolescence risks early is essential.
Step 1: Establish a proactive approach
According to the IEC 62402:2019 Obsolescence Management standard, the first step is adopting a proactive approach. This involves establishing clear processes and procedures for identifying, assessing and mitigating obsolescence risks throughout the product lifecycle. By integrating OM into project planning and design stages, engineers can identify potential obsolescence risks early and develop proactive mitigation strategies.
Step 2: Conduct regular component lifecycle assessments
For electronic equipment, it is important to account for component life cycle status during design. Data is available from several service providers, to enable understanding of the complete supply chain, down to individual sub-components. By staying informed about component lifecycle trends and EOL announcements, engineers can anticipate obsolescence issues and take proactive measures.
Step 3: Maintain an up-to-date component availability database
Maintaining an up-to-date component availability database is essential. It should include comprehensive information about components, including lifecycle status, availability and potential obsolescence risks. By regularly updating and maintaining this database, engineers can quickly identify and assess obsolescence issues as they arise.
Step 4: Develop contingency plans
Contingency plans are essential and may involve identifying alternative components or suppliers, redesigning affected parts or negotiating with suppliers
to extend the availability of critical components. By developing contingency plans in advance, engineers can respond quickly and effectively to issues as they arise.
Step 5: Collaborate with suppliers and partners
By sharing information about component lifecycle status, engineers can work together with suppliers to develop proactive mitigation strategies. This may involve establishing long-term agreements with suppliers, participating in joint forecasting initiatives or collaborating on component redesign efforts.
Step 6: Monitor and review
Finally, it’s essential to continuously monitor and review obsolescence risks. This involves regularly updating component lifecycle assessments, reviewing contingency plans and adjusting mitigation strategies as needed.